What is Power BI?: Architecture, and Features Explained

When you understand Power BI, what else will you do when conducting the analysis? The ease of analyzing the data makes the steps carried out more effective.

Therefore, using Microsoft Power itself is very important to serve as the best solution later. As for the application itself, it has also been widely used by various companies.

Ease and comfort when working alone is a critical factors that must be considered. Because in that way, the utilization of BI power itself can be used optimally by users.

What is Power BI?

You need to know Microsoft Power BI is business intelligence software that allows you to process data in more detail and display it with more interactive graphics. Microsoft Power BI can visualize data you have entered or data that a third system has connected. You can also control and monitor your data quickly.

You can install this application on several platforms, such as a PC / Laptop or smartphone. Power BI can run well on Windows, IOS, and Android systems. You can get this application for free or for free, but the features you get will not be as complete as the pro version.

Working Concepts

Microsoft Power BI carries three working concepts to help you analyze data such as Dashboards, Reports, and Datasets. Datasets are collections of data that are imported or connected to Power BI. Meanwhile, the Report is one or more than one visualization page.

The Report can be in the form of charts or graphs, and the Dashboard is an integrated view that displays a set of words from a collection of datasets.

The Dashboard provides data information, analysis, and an overview in the form of a single dashboard visualization.

Data Processing Tool

You can integrate Power BI from Microsoft with several popular data processing applications already widely used in the IT industry.

The applications include Google Analytics data processing tool from the technology giant Google, data processor from Oracle, Salesforce data processor, Microsoft Dynamic CRM, Mysql, And many others.

The best way to learn to build and use BI tools and dashboards is to attend certified training. With Solution Training, you can! Give it a try now and see how BI dashboards can speed up your business.


Several important reasons that can be considered by business owners to use Power BI as a support for their business include the following.

1. Data Display

It can display real-time data via a dashboard that can connect to various data sources, either on-premise or cloud-based.

2. Real Time Connection

Because data can be connected in real time, users can more quickly analyze and find outliers that occur.

3. Report Data

We are streamlining the process, especially in terms of reporting data. If in the conventional method, reports are made manually and redundantly, and then Power BI can cut the process significantly.

4. Easy to access

Ease of accessing reports because users can access accounts online from a browser via a laptop, cellphone, or tablet device anytime and anywhere.

5. Competitive Advantage

Increase competitive advantage. With Power BI, users can process data in a large capacity and use this data to explore existing insights to get to know customers and understand growing market conditions.


There are various features to help companies when processing data later using the software. One of them is the existence of different visualization displays to see patterns in the form of numbers into graphs.

Then when you want to make reporting very easy, it would be better to use a laptop for this reporting. Later the results are neater and can be directly displayed to the readers.

Another feature that is also widely used is the prediction of data trends, through which data forecasting has been owned. This is very interesting because the application has connected directly to the original data source owned.

Using features in the form of making data analysis in real-time is also possible later. Changes can be created automatically from time to time and provide the user with the latest results.

The accuracy of own data becomes more reliable when it is utilized. Therefore, do not be surprised if the progress of using software is used in various businesses today.


The Power BI components consist of the following things.

  • The Windows desktop application, Power BI Desktop
  • Online SaaS (Software as a Service) services
  • Power BI mobile app for Windows, iOS, and Android-based devices
  • Power BI Report Builder which helps create numbered reports to share in Power BI services
  • Power BI report server

Power BI’s elements are designed to enable users to create, share, and use business insights most effectively. Business insights resulting from data integration and synergy of business data sources can support the business and are easily accessible anytime via applications.

Available Versions

1. Desktop

Power BI Desktop is a free data analysis tool and authorized report installed on your Windows computer. It can connect to more than 70 on-premises and cloud data sources to turn information into interactive visuals.

In Power BI Desktop, users can:

  • Link data
  • Transform and model data
  • Create graphs
  • Create reports and dashboards that are visual collections
  • Share reports with others using Power BI Services


The Power BI Service is a cloud service hosted by Microsoft. Its function is to enable users to see Power BI dashboards, reports, and applications (a type of content that incorporates dashboards and related reports using a web browser or via a mobile app for Windows, iOS, and Android).


Power BI Pro is a cloud-based software with a monthly fee per user. The most significant difference between Power BI Desktop and Power BI Pro is the ability to collaborate with other Power BI users and distribute reports and visualizations to other Power BI customers across an organization.

With Power BI Pro, users can:

  • Embed Power BI Visual into a Power BI Application
  • Integration with other Microsoft solutions, such as Azure data services
  • Share data, dashboards, and reports with other Power BI users
  • Create a workspace (a place to collaborate with colleagues to create collections of dashboards and reports)
  • Enable peer-to-peer sharing (a way to share published dashboards or reports with people outside your organization who have a Power BI Pro license)

4. Premium

Power BI Premium is not an application, unlike Power BI Desktop and Pro. Premium provides organizational space and capacity in the cloud hosted by Microsoft to share reports.

An organization can choose how to deploy specific capacity by allocating it based on the number of users, workload requirements, or other factors and scale up or down as needed.

With Power BI Premium, Users have the following:

  • Flexibility to publish reports company-wide without requiring recipients to be individually licensed per user
  • Grander scale and performance of shared capacity in Power BI Services
  • Ability to maintain BI assets on-site with the Power BI report server
  • One API surface, a consistent set of capabilities, and access to the latest features for embedded analytics

5. Mobile

Power BI has mobile apps for iOS, Android, and Windows 10 mobile devices that allow users to connect and interact with data.

6. Power BI Embedded 

Power BI Embedded enables developers to embed Power BI dashboards and reports into other applications.
Either within their organization, requiring users to sign in to a Power BI account, or within applications for clients or customers who do not have a Power BI account.

7. Report Server

Report Server is an on-premises report server. You can generate reports in Power BI Desktop or Pro, and viewers can use a report server to access those reports on a web browser or mobile device or receive them via email. Server reports will be helpful for companies that have restrictions on cloud usage.

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